Attendees

John Bey
Norm Moss
Rich DeWilde
Diane Murray
Bob Pelker
Syl Bierman

Meeting Minutes
The minutes of the October 26th, 2011 meeting were read and approved. Norm made the motion, Syl seconded. Motion carried.

Treasurer's Report
The treasurer's report was read and approved. Bob made the motion to approve, Norm seconded. Motion carried.

Follow up on the Aging Report. Outstanding balance is $526,538.29. Current amount is $384,458.55. Assessments billed for 2012, $390,580.00. Norm made a motion to approve the aging report, John seconded. Motion carried.

Old Business

4-4 Violation of restrictions
The Board had a lengthy discussion about lot owners who continue to violate the restrictions. It was agreed that we must begin to pursue legal action against repeat violators. Activity 9/23/. 10/21, 11/18, 12/ 16, 2009: 1/20,2/17,3/10, 4/21, 5/12,6/16, 7/23, 8/18,9/15, 10/13, 11/16/2010, 1/19, 2/ 23, 4/20,6/22,7/27.10/26.
5/25 Violations: Board discussed formation of a lot owner committee to address violations, variances, and other plat concerns. That committee would be a recommending body to the board. Tom plat 1, Norm plat 2, Syl plat 3, Bob plat 4 & 5, John plat 6 & 7, Diane minifarms, Rich Tanglewood and plat 8.
Nov 16th: Discussed progress of current violations. A trial is set for Feb15, 2012, concerning a violation.

11-2 - Lots for sale: 1029,2111,2149,4092,4093,5130,5050,5134.
Oct 26th; There is some interest in lots 6035 and 6036. Norm made a motion to sell lots 6035 and 6036 for $6500 each. Bob seconded, the motion carried.
Nov 16th: Lot 6035 is sold, 6036 has someone interested in it.

14-5 UTV discussion: 7/23/10:
February 23: Discussed issues with utv's and golf carts. Sheila is to put in the spring newsletter. Tom made a motion that to be consistent with the policy of not allowing guest boats that the board adopt a policy to not allow guest utv' s or golf carts. Bob seconded, the motion carried.
May 25: Rich is to give the attorney information to construct a policy addressing UTV/ Golf cart usage, driver age and lot owner owned.

16-1 Cell Tower: Big River Telephone received stimulus money for cell towers; Rich has been in contact with their representative. Discussed 1/19, 2/23, 4/20, and 6/22, 7/27. 9/21.
Oct 26th: The soil test were good, construction should start soon. The contract has been finalized, $350 per month for 25 years. (5 years with an additional 4 five year options.)
Nov16th: The soil compaction was good, intend to start foundation in early December, the tower will take a week to construct. Looking at 6 weeks or less.

17-4 Restriction changes: Sheila is to draft a proposal voting form for restriction changes to gauge of metal roofs and allowing pig tanks. Discussed Oct 13, Nov 16. Discussed 1/19/11, 2/23/11, 4/20/11, 6/22/11.,7/27/11, 9/21, 10/26.
Nov 16th: Still need 31 votes to pass pig tank restriction change.

19-4 Security discussion: Discussed 1/19/11, 2/23/11, and 4/20/11. 5/25/11
Syl is to contact AES on a few items, including remote access, and price laptops.
Nov 16th: Discussed need for a procedure on access card violations.

24-1 New Maintenance building: Norm made a motion to make a letter of intent to purchase 5 acres and existing building at Plat 8 lot 17 with necessary improvements for $62,500. Tom seconded, the motion carried.
Tom made a motion to give President Rich DeWilde authority to borrow $62,500 for the building purchase. Syl seconded, the motion carried. Discussed 7/27,8/24,9/21, 10/26. Item complete.

24-3 Plats 1 & 2: John made a motion to contact attorney for declaratory judgment on plats 1 and 2. Norm seconded, the motion carried.

25-4 Flower Bed: The board has been asked to consider removal of the flowerbed by the pool to allow for more parking.
August 24: Syl made a motion to remove the flowerbed at the Recreation center to allow for more parking for golf carts. Bob seconded the motion carried.

26-2: Budget Items 2012: The board discussed the need to replace aging pool furniture next season. 9/21,
Oct 26th: Norm is to work with Tom on the pool furniture proposal. Need to look at replacing the Dodge truck with a ¾ ton or 1 ton truck. Request to get bid to extend the iron fence to the road from the mailbox to the road replacing the barb wire fence.
Nov 16th: Bobby suggested replacing countertops and sinks in restrooms.

26-4: Trailer purchase: Syl made a motion to purchase a 20' Tilt gravity trailer for the mini excavator in the 2012 fiscal year for $5200. John seconded, the motion carried.

27-2 Old maintenance building: The intention of the board is to create a space outside the building for lot owners to park boats and campers while the bridge on Hwy T is being replaced next year. Gary Polk has expressed interest in leasing the building. Tom made a motion to create a 6-month lease with Gary Polk to lease the inside of the maintenance building and provide insurance. Syl seconded the motion carried. Rich is to find out what average lease rate per square foot is.

27-5 Trash Bid: When the contract is due with CWI Rich will put the trash service out for bid.

10/26/11 Line of Credit: Norm made a motion to allow Rich to seek a $30,000 line of credit for future use. Syl seconded, the motion carried.
Nov 16th: Line of credit was established at First State Community Bank. Item Complete.

10/26/11 Lowering of Lake: Norm, Bob and several other lot owners met with
Conservation agent Mike Reed concerning weed control in the lake fish habitat and stocking of fish. They had a very informative meeting with several decisions to be made about the weed control and fish population.
Nov 16th: Bob made a motion to lower the lake again in October 2012, then every two years following. Norm seconded, the motion carried.

New Business

11/16/11: Lot consolidation: Michael Somners has requested to consolidate lots 6034 and 6035. Norm made a motion to allow the consolidation as requested. Bob seconded, the motion carried. Item complete.

11/16/11: Sheriff Department security bill: The bill received from the sheriff's department for security provided for the three holiday weekends was $2161.86. Bob made a motion to pay a bonus to the deputies that worked equal to their individual salaries not to exceed a total of $2500 as agreed to prior to hiring them for security. Syl seconded, the motion carried.

11/16/11 Board Concerns: Norm suggests placing boat stickers on opposite side as before for better visibility from the lake. Rich is working with SEMA on the issues with FEMA's flood plan zoning.

Syl made a motion to adjourn at 6:12 p.m. Norm seconded, the motion carried.

The next meeting will be Wednesday, December 14th 4:30 p.m. at the office of Rich Dewilde.