Attendees
Sheila Caskey
Rich DeWilde
Carol Breig
Bob Pelker
Harold Unterreiner
Absent
Tom Murphy
Mark DeLine

Guest
Jerry Wolsey - Security Services of America

Mr. Wolsey met with the board to discuss the security his company will provide during the coming summer season at Lake Perry.

Meeting Minutes
The minutes of the January 20, 2010 meeting were read and approved. Harold made the motion, Sheila seconded. Motion carried.

Treasurer's Report
The treasurer's report was read and approved. Sheila made the motion to approve, Bob seconded. Motion carried.

Follow up on the Aging Report. Liens are in the process of being filed against 29 lot owners who have unpaid assessments.

Old Business

1-7 HD Media
November 18: It was decided at the 10/21/09 meeting to defer this item until the April 2010 meeting.
February 17: It was decided that this item will be dropped at this time in favor of spending the allocated funds on other items.

2-6 Paving
Discussed new speed bumps. Some car bottoms are scraping. Must come to complete stop to avoid. Discussed placement of speed bumps.

July 15: Speed bumps on new pavement are too high. Cars dragging. Bauman to come back and look at this problem.

August 19: Bauman Construction looked at the problem and is to change the speed bumps so that they are more gradual to eliminate the problem with cars dragging. Bauman will also work on patching several cracks in the asphalt.

September 23: Bauman to work on cracks in asphalt and fix speed bumps the week of September 28.

October 21: Rich has contacted Bauman several times and will follow up on this again.

November 18: Bauman corrected all but a few of the speed bumps. Rich's instruction to Bauman was to fix all bumps that 'showed a scrape", but there are still a few where there are issues. Rich will check with Bobby to find out which ones were not corrected and why.

December 16: Bauman is to be at the lake December 22 to inspect additional work to be done on speed bumps. Bob requested he be included in this inspection.

January 20: Rich will follow up again since it was unclear if anything was done.

February 17: Rich left message for Bauman. Will try again to get in touch with them.

2-9 Board member concerns
Harold will contact Dave LeClere regarding trapping muskrats, beavers,etc
.
July 15: Harold unable to contact LeClere.
August 19: Rich talked to LeClere and he will do trapping.
September 23: LeClere to begin trapping when season opens on October 15.
October 21: Harold to check with LeClere on progress.
November 18: Apparently no one wants pelts anymore so having a difficult time getting anyone to want to come out and take care of the issue. Harold will continue to pursue.
December 16: Dave LeClere to begin trapping for 15 days after the first of the year.
January 20: Assumption that trapping was in fact done
February 17: Harold will contact LeClere to find out status.

3-7 Paving
Kim Moore is to send Rich a draft of the bond on pavement repair.

September 23: Rich is to email this to all board members. Harold made a motion to have Kim Moore draw up the bond request form. Sheila seconded. Motion carried.

October 21: Board members have received this information. Rich asked that all board members email him with any suggestions or changes to be made to these forms.

November 18: Rich will contact attorney with recommended revisions.

December 16: Rich is working with attorney on this issue.

January 20: Still waiting on attorney.

February 17: Form is completed. Motion made to approve by Bob and seconded by Sheila. Motion carried.

4-4 Violation of restrictions
The Board had a lengthy discussion about lot owners who continue to violate the restrictions. It was agreed that we must begin to pursue legal action again repeat violators. The Board discussed the cost of doing this and the possibility of using a raise in the yearly assessment to fund this action.

Rich will ask Kim Moore for an estimate of the cost related to pursuing these violators.

Bob suggested we prioritize a list of restriction violators to be used as we began to pursue litigation.

September 23: Waiting for estimate of cost. Still need to prioritize a list of violators.

October 21: Legal costs to pursue violators will be billed at $165/hour. Each board member will make a list of violators they consider to be top priority.

November 18: Need to prioritize the violators. Shelia gave her list. Bob suggested having as many Board members as possible to pick a day and drive around the Lake to list any violators and come up with a list to prioritize. Shelia agreed to send out a listing of possible dates to all Board members to see who would be available. It was agreed that at a minimum it would be Bob and Shelia.

December 16: Board members agreed to meet after the holidays to prioritize list of offenders.

January 20: Bob and Shelia have set a date to tour the entire property.

February 17: Bob and Sheila presented list of the worst offenders. Sheila will draft letters to be sent to those lot owners.

4-5 Miscellaneous

The board discussed plans for the restaurant for the 2010 season. We have someone who has expressed an interest in running the restaurant next year. We hope to go back to more of a full-service restaurant.

September 23: Rich has had two people express interest in running the restaurant next summer. It was decided that we would place an ad in the local newspaper as well as on the Lake Perry website.

October 21: Ads have been placed on the Lake Perry website as well as in the local Perryville paper. The board has received an email from one interested person. Rich will contact this person.

November 21: Rich interviewed Mrs. Weinhold. She has some great ideas but no real restaurant experience. Of the 3 candidates interviewed she seemed to be the best, but still concerned on the experience level. Will re-run the ad and continue to pursue additional candidates.

December 16: 4 people have expressed interest in this position. The board discussed several different possibilities. Discussed possibility of a catered Friday night dinner with reservations required.

January 20: Jim Bohnert, Spillway, to submit a proposal to the Board.

February 17: The Board agreed to accept the proposal by Jim Bohnert to run the restaurant for the summer season. Bob made the motion, Sheila seconded and the motion carried. Information will be placed in the upcoming newsletter and on the Lake Perry website.

5-7 Miscellaneous

Asked for legal opinion regarding no boat sticker with paid assessment.

October 21: Received requested information from attorney. Need written policy. Bob and Sheila will work on this.

November 18: Sheila presented 2 drafts of language and Bob made the motion to approve one of the drafts. Tom seconded it. Motion approved. Rich to request opinion from attorney as to prosecuting non-lot owner boats on lake for trespassing.

December 16: Attorney working on this.

January 20: Attorney is still working on. We need to have this completed at least one month before the Association meeting and sent to lot owners.

February 17: Completed. Information will be in the upcoming spring newsletter and on the website.

6-8 Accounting
Discussed accounting costs. Due to the impending tax season it was decided that this will be deferred until the April board meeting.

7-1 Restriction Violation
David Yamnitz contacted about restriction violations. Attorney Kim Moore sent a letter and called. No resolution as yet.

December 16: Rich spoke to lot owner. No resolution yet.
January 20: Rich calling a meeting with the attorney to get some resolution.
February 17: Camper removed.

8-2 Emergency Action Plan The Department of Natural Resources and FEMA are requiring an Emergency Action Plan for the dam. Information can be found at www.damsafetyaction.org. Mark DeLine has agreed to look into this issue.

January 20: Mark has committed to bring information to the February meeting.
February 17: Department of Natural Resources informed Mark that they are presently working on large dams and when they are ready to address Lake Perry they will contact us.

Board Concerns, December 16

Tom - Restaurant roof needs repairs to guttering
Jan 20: rich spoke with K&K guttering and will follow up with bid.
February 17: Guttering placed.

Discussed neglected lots in Plat 3.
February 17: To be addressed under 4-4 (letter to be drafted by Sheila)

Bob - Will purchase aerial view maps.
January 20: still needs to be completed
February 17: Bob brought in samples of several different sized maps. Motion was made by Harold to purchase the larger map and a notebook to contain them. Sheila seconded and the motion carried.

Suggested bond or escrow for building permit. Tom volunteered to look into this issue.

January 20: Tom will follow up and bring information to next meeting.
February 17: Tom was absent. Will follow up at March meeting.

9.1 Board Vacancies
Bob and Mark will form a nomination committee to find new board candidates.

February 17: Two seats will be open on the board this year. Carol Breig will not run for reelection. Harold Unterreiner will. Information will be placed in the newsletter and on the website asking for interested lot owners to turn in a resume to the board. The board will then choose a slate of nominees to place on the ballot at the annual meeting in April.

9.2 New camping permit
Rich will create a new form, establishing guidelines and restrictions. Will review language by previous developer.
February 17: Rich presented the revised form. Motion was made by Harold to approve, Sheila seconded and the motion carried.

9.3 Harold - Bid to fill in the sides of the road along the new paving. Need to get a bid from Christisen, since he did a great job on the dam.
February 17: Decision was made to postpone getting a bid on this.

9.4 - Bob - will check on cost of shades for lights at pool to cut down on night time glare
February 17 - No shades available for these lights.

New Business

10-1 Rich had a request for handrails to be placed on the ramp to the marina. Bob made the motion, Sheila seconded and motion carried.

10-2 Board agreed to hire Pat Heaps for part time help during the summer season. Bob made the motion, Sheila seconded and motion carried.

10-3 Board Concerns

Sheila will be completing the spring newsletter. Asked for any input to be to her by end of February.

Carol discussed items left unanswered from last annual meeting.

Rich will get portable microphone from Legion so questions from audience can be heard by all.

Discussed need for rock. Will use money previously budgeted for new blade for tractor. Sheila made the motion, Bob seconded, the motion carried.

Bob - Mike Warren agreed to donate his labor to refurbish the Lake Perry sign at the main gate. The Association will pay for the supplies and Mike will do the work.

Harold - Discussed the problem of lot owners letting their dogs run loose.

Rich - MW Signs to give us an estimate on a new sign at the Tanglewood entrance.

Harold made a motion that the meeting be adjourned at 6:40 pm. Sheila seconded. Motion carried, meeting adjourned.

The next meeting will be Wednesday, March 17, 2010, 4:30 PM at Rich's Perryville office.