Attendees
Sheila Caskey
Rich DeWilde
Mark DeLine
Bob Pelker
Harold Unterreiner
Tom Murphy

Absent
Carol Breig

Meeting Minutes
The minutes of the December 16, 2009 meeting were read and approved. Bob made the motion, Shelia seconded. Motion carried.

Treasurer's Report
The treasurer's report was read and approved. Shelia made the motion to approve, Mark seconded. Motion carried.

Follow up on the Aging Report. Two of the lot owners contacted by the board have paid their past due assessments. One lot owner is deeding his lot to the LPLOA for past due assessments. One lot owner has promised payment will be made shortly. Sycamore - $15,000 will be paid in March. After the first of the year liens will be posted against lots with unpaid assessments.. Total A/R $323,547.93 of which $232,000 is current

Old Business

1-7 HD Media
November 18: It was decided at the 10/21/09 meeting to defer this item until the April 2010 meeting.

1-18 Restriction violations
Rich suggested that during each meeting the Board cover a section of the restrictions as a form of continuing education for the Board. A failure to read or a misunderstanding of the restrictions seems to be a common problem.

August 19: Bob suggested next month's meeting cover the subject of "common ground" and "shoreline".

September 23: Rich suggested Bob get with Kim Moore for an explanation of this policy.

October 21: Deferred until November meeting.

November 18: Sheila will work on a draft for revised language regarding lot owner's responsibilities and send out to Board members for input.

December 16: Sheila was absent, will follow up at the January meeting.

January 20: Shelia presented draft. Harold made motion to approve language, Mark seconded, motion carried

2-6 Paving
Discussed new speed bumps. Some car bottoms are scraping. Must come to complete stop to avoid. Discussed placement of speed bumps.

July 15: Speed bumps on new pavement are too high. Cars dragging. Bauman to come back and look at this problem.

August 19: Bauman Construction looked at the problem and is to change the speed bumps so that they are more gradual to eliminate the problem with cars dragging. Bauman will also work on patching several cracks in the asphalt.

September 23: Bauman to work on cracks in asphalt and fix speed bumps the week of September 28.

October 21: Rich has contacted Bauman several times and will follow up on this again.

November 18: Bauman corrected all but a few of the speed bumps. Rich's instruction to Bauman was to fix all bumps that 'showed a scrape", but there are still a few where there are issues. Rich will check with Bobby to find out which ones were not corrected and why.

December 16: Bauman is to be at the lake December 22 to inspect additional work to be done on speed bumps. Bob requested he be included in this inspection.

January 20: Rich will follow up again since it was unclear if anything was done.

2-9 Board member concerns
Harold will contact Dave LeClere regarding trapping muskrats, beavers,etc
.
July 15: Harold unable to contact LeClere.
August 19: Rich talked to LeClere and he will do trapping.
September 23: LeClere to begin trapping when season opens on October 15.
October 21: Harold to check with LeClere on progress.
November 18: Apparently no one wants pelts anymore so having a difficult time getting anyone to want to come out and take care of the issue. Harold will continue to pursue.
December 16: Dave LeClere to begin trapping for 15 days after the first of the year.
January 20: Assumption that trapping was in fact done

3-7 Paving
Kim Moore is to send Rich a draft of the bond on pavement repair.

September 23: Rich is to email this to all board members. Harold made a motion to have Kim Moore draw up the bond request form. Sheila seconded. Motion carried.

October 21: Board members have received this information. Rich asked that all board members email him with any suggestions or changes to be made to these forms.

November 18: Rich will contact attorney with recommended revisions.

December 16: Rich is working with attorney on this issue.

January 20: Still waiting on attorney.

4-4 Violation of restrictions
The Board had a lengthy discussion about lot owners who continue to violate the restrictions. It was agreed that we must begin to pursue legal action again repeat violators. The Board discussed the cost of doing this and the possibility of using a raise in the yearly assessment to fund this action.

Rich will ask Kim Moore for an estimate of the cost related to pursuing these violators.

Bob suggested we prioritize a list of restriction violators to be used as we began to pursue litigation.

September 23: Waiting for estimate of cost. Still need to prioritize a list of violators.

October 21: Legal costs to pursue violators will be billed at $165/hour. Each board member will make a list of violators they consider to be top priority.

November 18: Need to prioritize the violators. Shelia gave her list. Bob suggested having as many Board members as possible to pick a day and drive around the Lake to list any violators and come up with a list to prioritize. Shelia agreed to send out a listing of possible dates to all Board members to see who would be available. It was agreed that at a minimum it would be Bob and Shelia.

December 16: Board members agreed to meet after the holidays to prioritize list of offenders.

January 20: Bob and Shelia have set a date to tour the entire property

4-5 Miscellaneous
Harold is to get an estimate to get additional rock put on the lake side of the dam.

September 23: Harold getting several estimates for this. Received one estimate from Christisen Enterprises.

October 21: Still waiting for estimate from 3 contractors.

November 18: Harold only got 1 bid and no one else is calling back. Harold will try to call one more time and report back to Rich. Time is an issue with the lake being currently lowered.

December 16: Two estimates received. Tom made the motion to accept the bid of Christisen Enterprises for $13,390.80. Bob seconded. Motion carried. Harold will coordinate this work.

January 20: All rock work was done, item complete. Christisen wants to check day after rain/ice to make sure all is good. He did a great job and came in under budget.

The board discussed plans for the restaurant for the 2010 season. We have someone who has expressed an interest in running the restaurant next year. We hope to go back to more of a full-service restaurant.

September 23: Rich has had two people express interest in running the restaurant next summer. It was decided that we would place an ad in the local newspaper as well as on the Lake Perry website.

October 21: Ads have been placed on the Lake Perry website as well as in the local Perryville paper. The board has received an email from one interested person. Rich will contact this person.

November 21: Rich interviewed Mrs. Weinhold. She has some great ideas but no real restaurant experience. Of the 3 candidates interviewed she seemed to be the best, but still concerned on the experience level. Will re-run the ad and continue to pursue additional candidates.

December 16: 4 people have expressed interest in this position. The board discussed several different possibilities. Discussed possibility of a catered Friday night dinner with reservations required.

January 20: Jim Bohnert, Spillway, to submit a proposal to the Board.

5-7 Miscellaneous

Asked for legal opinion regarding no boat sticker with paid assessment.

October 21: Received requested information from attorney. Need written policy. Bob and Sheila will work on this.

November 18: Sheila presented 2 drafts of language and Bob made the motion to approve one of the drafts. Tom seconded it. Motion approved. Rich to request opinion from attorney as to prosecuting non-lot owner boats on lake for trespassing.

December 16: Attorney working on this.

January 20: Attorney is still working on. We need to have this completed at least one month before the Association meeting and sent to lot owners.

6-5 2010 Security
Bob Pelker presented two bids he received from companies interested in providing security for the 2010 season. Board members to study and submit thoughts to Bob.

Discussed discontinuing the car stickers. Mark made the motion to keep the stickers, Sheila seconded, motion carried.

Bob submitted an updated boat sticker form. Board members to study and get back to Bob.

November 18: Board discussed the various options to the proposals. Harold made the motion to approve the security proposal from Security Services of America with revisions. Tom seconded. Motion approved.

Bob will have Jerry Wolsey come to a future Board meeting in February to introduce him to the entire Board and to discuss what should be presented at the General Meeting in April.

Need to make clear that lot owners are responsible for all of their invited guests.

December 16: Discussed and revised proposed security schedule for 2010.

January 20: Bob presented new schedule for Board approval. Sheila made the motion to approve the revised security schedule, Harold seconded, motion carried. Jerry scheduled to come to February board meeting.

6-8 Accounting
Discussed accounting costs. Due to the impending tax season it was decided that this will be deferred until the April board meeting.

7-1 Restriction Violation
David Yamnitz contacted about restriction violations. Attorney Kim Moore sent a letter and called. No resolution as yet.

December 16: Rich spoke to lot owner. No resolution yet.

January 20: Rich calling a meeting with the attorney to get some resolution.

7-7 2010 Budget
Rich will put a draft together of the budget and send to all Board members prior to December Board meeting. Board will review and discuss budget at next meeting.

December 16: Preliminary budget was reviewed and discussed. Board members will review further and finalize at the January meeting.

January 20: 2010 Budget was reviewed by Board. Sheila made a motion to approve, Bob seconded, motion carried.

8-2 Emergency Action Plan

The Department of Natural Resources and FEMA are requiring an Emergency Action Plan for the dam. Information can be found at www.damsafetyaction.org. Mark DeLine has agreed to look into this issue.

January 20: Mark has committed to bring information to the February meeting.

8-4 Excavator rental

It was agreed to extend the rental on the machine as needed.

January 20: Excavator will be rented again to complete the work.

Board Concerns, December 16

Tom - Restaurant roof needs repairs to guttering
Jan 20: rich spoke with K&K guttering and will follow up with bid.

Discussed neglected lots in Plat 3.

Harold - Will purchase more grass carp this year for lake.

Latch on the gate to the pool has been replaced to meet government requirements for child safety. Done.

Bob - Will purchase aerial view maps.
January 20: still needs to be completed

Suggested bond or escrow for building permit. Tom volunteered to look into this issue.

January 20: Tom will follow up and bring information to next meeting.

New Business

9.1 Bob & Mark - will form a nomination committee to find new board candidates.

9.2 - New camping permit - Rich will create a new form, establishing guidelines and restrictions. Will review language by previous developer.

9.3 - Harold - Bid to fill in the sides of the road along the new paving. Need to get a bid from Christisen, since he did a great job on the dam.

9.4 - Bob - will check on cost of shades for lights at pool to cut down on night time glare.

Harold made a motion that the meeting be adjourned at 6:00 pm. Mark seconded. Motion carried, meeting adjourned.

The next meeting will be Wednesday, February 17, 2010, 4:30 PM at Rich's Perryville office.