Attendees
Rich DeWilde
Sheila Caskey
Bob Pelker
Harold Unterreiner
Tom Murphy
Guest
Joyce Higgs
Joyce Higgs presented to the Board an issue caused by contractor Brian Flentge while building a dock for her neighbor, Mr. Schwartz. Joyce was looking for some resolution from the board since Mr. Flenge promised to correct the damage caused to her property, but is no longer in business. The Board felt they could not get involved with a contractor issue and that the responsibility lies with the property owner, Mr. Schwartz. Bob Pelker said he would make a call to Mr. Schwartz to see if he could provide some rock and/or other material to resolve the issue.
Meeting Minutes
The minutes of the October 21, 2009 meeting were read and approved. Sheila made
the motion, Harold seconded. Motion carried.
Treasurer's Report
The treasurer's report was read and approved. Shelia made the motion to approve,
Harold seconded. Motion carried.
Follow up on the Aging Report. Rich and Bob made calls to the lot owners that were past due. Per Bob, out of the 8 calls he made, 7 seemed like they would make attempts to pay. Rich will go through each "past due" account and make the decision on which ones to apply property liens. Rich will work with attorney to apply property liens where necessary.
Old Business
1-7 HD Media
November 18: It was decided at the 10/21/09 meeting to defer this item
until the April 2010 meeting.
1-18 Restriction violations
Rich suggested that during each meeting the Board cover a section of the restrictions
as a form of continuing education for the Board. A failure to read or a misunderstanding
of the restrictions seems to be a common problem.
August 19: Bob suggested next month's meeting cover the subject of "common ground" and "shoreline".
September 23: Rich suggested Bob get with Kim Moore for an explanation of this policy.
October 21: Deferred until November meeting.
November 18: Sheila will work on a draft for revised language regarding lot owner's responsibilities and send out to Board members for input.
2-6 Paving
Discussed new speed bumps. Some car bottoms are scraping. Must come to complete
stop to avoid. Discussed placement of speed bumps.
July 15: Speed bumps on new pavement are too high. Cars dragging. Bauman to come back and look at this problem.
August 19: Bauman Construction looked at the problem and is to change the speed bumps so that they are more gradual to eliminate the problem with cars dragging. Bauman will also work on patching several cracks in the asphalt.
September 23: Bauman to work on cracks in asphalt and fix speed bumps the week of September 28.
October 21: Rich has contacted Bauman several times and will follow up on this again.
November 18: Bauman corrected all but a few of the speed bumps. Rich's instruction to Bauman was to fix all bumps that 'showed a scrape", but there are still a few where there are issues. Rich will check with Bobby to find out which ones were not corrected and why.
2-9 Board member concerns
Harold will contact Dave LeClere regarding trapping muskrats, beavers,etc
.
July 15: Harold unable to contact LeClere.
August 19: Rich talked to LeClere and he will do trapping.
September 23: LeClere to begin trapping when season opens on October 15.
October 21: Harold to check with LeClere on progress.
November 18: Apparently no one wants pelts anymore so having a difficult time getting anyone to want to come out and take care of the issue. Harold will continue to pursue.
Harold to get owner information on boat trailers that have been left for an extended time at the temporary parking lot.
July 15: Working on getting this information.
September 23: Still 5 trailers parked in lot.
October 21: 1 boat trailer remains on the lot.
November 18: All boat trailers have been removed.
3-7 Paving
Kim Moore is to send Rich a draft of the bond on pavement repair.
September 23: Rich is to email this to all board members. Harold made a motion to have Kim Moore draw up the bond request form. Sheila seconded. Motion carried.
October 21: Board members have received this information. Rich asked that all board members email him with any suggestions or changes to be made to these forms.
November 18: Rich will contact attorney with recommended revisions.
4-4 Violation of restrictions
The Board had a lengthy discussion about lot owners who continue to violate
the restrictions. It was agreed that we must begin to pursue legal action again
repeat violators. The Board discussed the cost of doing this and the possibility
of using a raise in the yearly assessment to fund this action.
Rich will ask Kim Moore for an estimate of the cost related to pursuing these violators.
Bob suggested we prioritize a list of restriction violators to be used as we began to pursue litigation.
September 23: Waiting for estimate of cost. Still need to prioritize a list of violators.
October 21: Legal costs to pursue violators will be billed at $165/hour. Each board member will make a list of violators they consider to be top priority.
November 18: Need to prioritize the violators. Shelia gave her list. Bob suggested having as many Board members as possible to pick a day and drive around the Lake to list any violators and come up with a list to prioritize. Shelia agreed to send out a listing of possible dates to all Board members to see who would be available. It was agreed that at a minimum it would be Bob and Shelia.
4-5 Miscellaneous
Harold is to get an estimate to get additional rock put on the lake side of
the dam.
September 23: Harold getting several estimates for this. Received one estimate from Christisen Enterprises.
October 21: Still waiting for estimate from 3 contractors.
November 18: Harold only got 1 bid and no one else is calling back. Harold will try to call one more time and report back to Rich. Time is an issue with the lake being currently lowered.
The board discussed plans for the restaurant for the 2010 season. We have someone who has expressed an interest in running the restaurant next year. We hope to go back to more of a full-service restaurant.
September 23: Rich has had two people express interest in running the restaurant next summer. It was decided that we would place an ad in the local newspaper as well as on the Lake Perry website.
October 21: Ads have been placed on the Lake Perry website as well as in the local Perryville paper. The board has received an email from one interested person. Rich will contact this person.
November 21: Rich interviewed Mrs. Weinhold. She has some great ideas but no real restaurant experience. Of the 3 candidates interviewed she seemed to be the best, but still concerned on the experience level. Will re-run the ad and continue to pursue additional candidates
Tanglewood maintenance and repair issues
Security lighting - all but one light
is now working.
Playground equipment - sharp edges and holes have been repaired.
Beach area has been redone.
Roads have been graded.
Culvert pipe - pipe has been replaced with bigger pipe.
October 21: All lights are now
working.
Bob Pelker is putting the American flag on pole as lot owners requested.
November 18: All issues seem to be resolved. Bobby will clean out ditches. Bob was told by TW residents that they will take responsibility to keep ditches clean on-going.
5-7 Miscellaneous
Asked for legal opinion regarding no boat sticker with paid assessment.
October 21: Received requested information from attorney. Need written policy. Bob and Sheila will work on this.
November 18: Sheila presented 2 drafts of language and Bob made the motion to approve one of the drafts. Tom seconded it. Motion approved. Rich to request opinion from attorney as to prosecuting non-lot owner boats on lake for trespassing.
6-1 Lake
The gate in the spillway will be opened on November 1st to lower the lake. The
gate will be closed on January 4th, 2010.
6-5 2010 Security
Bob Pelker presented two bids he received from companies interested in providing
security for the 2010 season. Board members to study and submit thoughts to
Bob.
Discussed discontinuing the car stickers. Mark made the motion to keep the stickers, Sheila seconded, motion carried.
Bob submitted an updated boat sticker form. Board members to study and get back to Bob.
November 18: Board discussed the various options to the proposals. Harold made the motion to approve the security proposal from Security Services of America with revisions. Tom seconded. Motion approved.
Bob will have Jerry Wolsey come to a future Board meeting in February to introduce him to the entire Board and to discuss what should be presented at the General Meeting in April.
Need to make clear that lot owners are responsible for all of their invited guests.
6-6 Dumpsters
Rich asked for opinion on removing excess trash dumpsters for the winter. It
was agreed to remove 2 dumpsters from the area near the main gate and one dumpster
from the West Gate. Rich to contact waste company regarding spare dumpster at
maintenance shed.
November 18: Rich signed agreement to get extra dumpsters removed for the winter.
6-8 Accounting
Discussed accounting costs. Due to the impending tax season it was decided that
this will be deferred until the April board meeting.
6-9 Board Member Concerns
Sheila - Concerned about possible "gray water" being drained into
lake. Letter to be sent to lot owner.
November 18: Rich spoke with property owner and was assured there is no sink on his dock and nothing is draining in the lake.
New Business
7-1 David Yamnitz contacted about restriction violations. Attorney Kim Moore sent a letter and called. No resolution as yet.
7-2 Scott Layton wants to build a boat dock. Bob will meet with him to review plans.
7-3 Jonathan Wright wants to sell pontoon and play set. If the play set is commercial grade then Sheila made a motion to purchase it for the Lake, Bob seconded and motion approved. Also consider purchasing the pontoon for lake patrol - table until next meeting.
7-4 Jerry and Paula Terbrak requested the consolidation of plat 3 lots. Sheila made the motion, Harold seconded and the motion was approved.
7-5 Insurance Liability insurance is up for renewal, increasing from $23,321 to $24,079. Need to secure additional bids. Renewal date is mid-December.
7-7 2010 Budget Rich will put a draft together of the budget and send to all Board members prior to December Board meeting. Board will review and discuss budget at next meeting.
Board Concerns: November 18, 2009:
Bob - Chris Sharp
Sheila - Newsletter needs to go out so any articles need to be sent.
Harold made a motion that the meeting be adjourned at 7:00PM. Sheila seconded. Motion carried, meeting adjourned.
The next meeting will be Wednesday, December 09, 2009, 4:30 PM at the lake office.