Lake Perry Lot
Owner's Association
Meeting Minutes
October 21, 2009
Start 4:30 PM Lake Perry Office
Attendees
Rich DeWilde
Sheila Caskey
Carol Breig
Mark DeLine
Bob Pelker
Harold Unterreiner
Tom Murphy
Guest - Shirley Pelker
Shirley Pelker made a presentation to the board regarding recycling.
Meeting Minutes
The minutes of the September meeting were read and approved. Sheila made the
motion, Harold seconded. Motion carried.
Treasurer's
Report
The treasurer's report was read and approved. Mark made the motion to approve,
Sheila seconded. Motion carried.
Rich presented the updated Aging Report. Rich, Mark and Bob agreed to call the lot owners on the list to discuss the past-due assessments.
Old Business
1-7 HD Media
October 21: It was decided to defer this item until the April 2010 meeting.
1-8 911 signage
October 21: This item is completed.
1-16 Lots for sale
October 21: This item is completed.
1-18 Restriction
violations
Rich suggested that during each meeting the Board cover a section of the restrictions
as a form of continuing education for the Board. A failure to read or a misunderstanding
of the restrictions seems to be a common problem.
August 19: Bob suggested next month's meeting cover the subject of "common ground" and "shoreline".
September 23: Rich suggested Bob get with Kim Moore for an explanation of this policy.
October 21: Deferred until November meeting.
2-6 Paving
Discussed new speed bumps. Some car bottoms are scraping. Must come to complete
stop to avoid. Discussed placement of speed bumps.
July 15: Speed bumps on new pavement are too high. Cars dragging. Bauman to come back and look at this problem.
August 19: Bauman Construction looked at the problem and is to change the speed bumps so that they are more gradual to eliminate the problem with cars dragging. Bauman will also work on patching several cracks in the asphalt.
September 23: Bauman to work on cracks in asphalt and fix speed bumps the week of September 28.
October 21: Rich has contacted Bauman several times and will follow up on this again.
2-9 Board member
concerns
Harold will contact Dave LeClere regarding trapping muskrats, beavers,etc
.
July 15: Harold unable to contact LeClere.
August 19: Rich talked to LeClere and he will do trapping.
September 23: LeClere to begin trapping when season opens on October 15.
October 21: Harold to check with LeClere on progress.
Harold to get owner information on boat trailers that have been left for an extended time at the temporary parking lot.
July 15: Working on getting this information.
September 23: Still 5 trailers parked in lot.
October 21: 1 boat trailer remains on the lot.
3-7 Paving
Kim Moore is to send Rich a draft of the bond on pavement repair.
September 23: Rich is to email this to all board members. Harold made a motion to have Kim Moore draw up the bond request form. Sheila seconded. Motion carried.
October 21: Board members have received this information. Rich asked that all board members email him with any suggestions or changes to be made to these forms.
4-4 Violation of
restrictions
The Board had a lengthy discussion about lot owners who continue to violate
the restrictions. It was agreed that we must begin to pursue legal action
again repeat violators. The Board discussed the cost of doing this and the
possibility of using a raise in the yearly assessment to fund this action.
Rich will ask Kim Moore for an estimate of the cost related to pursuing these violators.
Bob suggested we prioritize a list of restriction violators to be used as we began to pursue litigation.
September 23: Waiting for estimate of cost. Still need to prioritize a list of violators.
October 21: Legal costs to pursue violators will be billed at $165/hour. Each board member will make a list of violators they consider to be top priority.
4-5 Miscellaneous
Harold is to get an estimate to get additional rock put on the lake side of
the dam.
September 23: Harold getting several estimates for this. Received one estimate from Christisen Enterprises.
October 21: Still waiting for estimate from 3 contractors.
The board discussed plans for the restaurant for the 2010 season. We have someone who has expressed an interest in running the restaurant next year. We hope to go back to more of a full-service restaurant.
September 23: Rich has had two people express interest in running the restaurant next summer. It was decided that we would place an ad in the local newspaper as well as on the Lake Perry website.
October 21: Ads have been placed on the Lake Perry website as well as in the local Perryville paper. The board has received an email from one interested person. Rich will contact this person.
Tanglewood maintenance and repair issues
Security lighting
- all but one light is now working.
Playground equipment - sharp edges and holes have been repaired.
Beach area has been redone.
Roads have been graded.
Culvert pipe - pipe has been replaced with bigger pipe.
October 21: All
lights are now working.
Bob Pelker is putting the American flag on pole as lot owners requested.
5-1 Lot owner requests
A request was made for a variance on a building permit by Father Bill Theiss.
This issued was tabled until more information can be obtained.
October 21: Bob Pelker determined a variance was not required. The permit has been issued.
5-7 Miscellaneous
Discussed new sign for Tanglewood entrance. Looked at drawing from Main Street
Signs.
October 21: Budgeted for 2010
Discussed the need for removal of two "for sale" signs on lot owner property.
October 21: Signs removed
Asked for legal opinion regarding no boat sticker with paid assessment.
October 21: Received requested information from attorney. Need written policy. Bob and Sheila will work on this.
New Business
6-1 Lake
The gate in the spillway will be opened on November 1st to lower the lake.
The gate will be closed on January 4th, 2010.
6-2 Bathroom
The bathrooms have been winterized.
6-3 Chili Cook-off
The chili cook-off held October 3rd earned $920.25. The board would like to
thank Lo Sims and Barb Zieba for organizing this successful event.
6-4 Restaurant
Tom Murphy has volunteered to work on some updates to the restaurant this
winter.
6-5 2010 Security
Bob Pelker presented two bids he received from companies interested in providing
security for the 2010 season. Board members to study and submit thoughts to
Bob.
Discussed discontinuing the car stickers. Mark made the motion to keep the stickers, Sheila seconded, motion carried.
Bob submitted an updated boat sticker form. Board members to study and get back to Bob.
6-6 Dumpsters
Rich asked for opinion on removing excess trash dumpsters for the winter.
It was agreed to remove 2 dumpsters from the area near the main gate and one
dumpster from the West Gate.
Rich to contact waste company regarding spare dumpster at maintenance shed.
6-7 Recycling
Discussed request by Shirley Pelker for $1,028 to be spent on an enclosed
trailer for cardboard and pressboard and two containers for glass recycling.
Tom made the motion to approve, Sheila seconded and the motion carried.
6-8 Accounting
Discussed accounting costs. Due to the impending tax season it was decided
that this will be deferred until the April board meeting.
6-9 Board Member
Concerns
Sheila - Concerned about possible "gray water" being drained into
lake. Letter to be sent to lot owner.
Bob - Discussed having maintenance dig out and replace culverts at Tanglewood if lot owners purchase the culverts.
Sheila made a motion that the meeting be adjourned at 7:00PM. Tom seconded.
The next meeting will be Wednesday, November 18, 2009, 4:30 PM at the lake office.