Lake Perry Lot Owner's Association
Meeting Minutes
September 23, 2009
Start 4:50 PM Lake Perry Office
Attendees
Rich DeWilde
Sheila Caskey
Carol Breig
Mark DeLine
Bob Pelker
Harold Unterreiner
Meeting
Minutes
The minutes of the August meeting were approved. Sheila made the motion, Harold
seconded. Motion carried.
Treasurer's
Report
The treasurer's report was approved. Sheila made the motion to approve, Harold
seconded. Motion carried.
Discussed several discrepancies on the Aging Report. Report will be updated this month and at the October meeting board members will be given a list of lot owners to call regarding their past-due assessments
Old Business
1-7
HD Media
HD Media is giving us information on upgrading the video cameras for the gate
and dumpster area. We are considering a small tower at the west gate for wireless
security communication.
June 10: HD Video
to get back with Rich regarding cameras.
July 15: Waiting on call back from HD Video.
August 19: Rich called HD Media today; they are to get back to us with information
September 23: Rich spoke to HD Media today, they are to get assessment to
us.
1-8
911 signage
Sheila and Carol will work on 911 signage.
June 10: Discussed the problem with emergency vehicles being able to find addresses. Discussed possible new road signs. All new building permits will require an address to be posted on the lot. Discussed the possibility of getting a standard sign designed that lot owners could purchase.
July 15: Bob Pelker updated the "dwelling" building permits to read in part: All building permits issued after August 1, 2009 will require an address sign to be erected on the lot of the permit applicant, indicating the plat and lot number. The lot owner's name and/or street name may also be included. By displaying an address sign, emergency vehicles, delivery trucks and others looking for a particular lot will be able to find their destination in an expedient manner. Winnie made the motion to accept the updated permits. Mark DeLine seconded. The motion carried.
August 19: Board discussed street signs. Bob will get with Jack Lakenan, who is the Emergency Management Director for Perry County. He will ask his advice on street signs as well as on signs for individual lots.
September 23: Bob contacted Jack Lakenan. Bob provided maps of the development which Lakenan plans to place in all county emergency response vehicles. Bob also contacted SE Regional Planning regarding a wall map of the development. The map will be purchased for the office at a reasonable price as determined by the board.
1-16
Lots for sale
The Association has several lots for sale. Kim Moore, the Association attorney,
is working on getting clear titles. Those lots that are available and ready
to sell are listed on lakeperry.com.
June 10: The Association has several lots for sale. Kim Moore is working on getting some of the titles.
July 15: Continuing to work on getting titles.
August 19: Rich to ask Kim Moore to expedite this.
September 23: All except 2 lots now have clear titles. Those 2 lots (plat 4, lots 92 and 93) are held up by a mortgage problem which will not be settled until 2011. Bob made the motion that we wait until then to pursue the clear titles. Sheila seconded. Motion carried.
1-18
Restriction violations
Rich suggested that during each meeting the Board cover a section of the restrictions
as a form of continuing education for the Board. A failure to read or a misunderstanding
of the restrictions seems to be a common problem.
August 19: Bob suggested next month's meeting cover the subject of "common ground" and "shoreline".
September 23: Rich suggested Bob get with Kim Moore for an explanation of this policy.
2-6
Paving
Discussed new speed bumps. Some car bottoms are scraping. Must come to complete
stop to avoid. Discussed placement of speed bumps.
July 15: Speed bumps on new pavement are too high. Cars dragging. Bauman to come back and look at this problem.
August 19: Bauman Construction looked at the problem and is to change the speed bumps so that they are more gradual to eliminate the problem with cars dragging. Bauman will also work on patching several cracks in the asphalt.
September 23: Bauman to work on cracks in asphalt and fix speed bumps the week of September 28.
2-9
Board member concerns
Harold will contact Dave LeClere regarding trapping muskrats, beavers,etc
.
July 15: Harold unable to contact LeClere.
August 19: Rich talked to LeClere and he will do trapping.
September 23: LeClere to begin trapping when season opens on October 15.
Harold to get owner information on boat trailers that have been left for an extended time at the temporary parking lot.
July 15: Working
on getting this information.
September 23: Still 5 trailers parked in lot.
Harold suggested a stop sign be placed at the intersection of Lake Point Drive and South Port Perry Drive. Also speed limit signs on the newly paved roads need to be changed from 15MPH to 20MPH.
July 15: Stop sign
has been placed. Speed limit signs still need to be changed.
August 19: Rich will tell Bob Welden to place new speed limit signs on new
asphalt.
September 23: Completed.
3-7
Paving
Kim Moore is to send Rich a draft of the bond on pavement repair.
September 23: Rich is to email this to all board members. Harold made a motion to have Kim Moore draw up the bond request form. Sheila seconded. Motion carried.
4-2
Board vacancy
Winnie McConachie has resigned from the board. The board discussed several
different people to fill the position. It was agreed that the board would
invite several candidates to meet with the board and discuss the position.
Bob Pelker made the motion to have Mark DeLine fill the term that expires April 2012. The next position filled will expire April 2011. Sheila seconded. Motion carried.
September 23: Bob Pelker made a motion that Tom Murphy fill the vacancy on the board. His term will expire April 2011. Harold seconded. Mark DeLine abstained. The motion carried.
4-4
Violation of restrictions
The Board had a lengthy discussion about lot owners who continue to violate
the restrictions. It was agreed that we must begin to pursue legal action
again repeat violators. The Board discussed the cost of doing this and the
possibility of using a raise in the yearly assessment to fund this action.
Rich will ask Kim Moore for an estimate of the cost related to pursuing these violators.
Bob suggested we prioritize a list of restriction violators to be used as we began to pursue litigation.
September 23: Waiting for estimate of cost. Still need to prioritize a list of violators.
4-5 Miscellaneous
Harold is to get an estimate to get additional rock put on the lake side of the dam.
September 23: Harold getting several estimates for this. Received one estimate from Christisen Enterprises.
The board discussed plans for the restaurant for the 2010 season. We have someone who has expressed an interest in running the restaurant next year. We hope to go back to more of a full-service restaurant.
September 23: Rich has had two people express interest in running the restaurant next summer. It was decided that we would place an ad in the local newspaper as well as on the Lake Perry website.
Tanglewood maintenance and repair issues
Security lighting
- all but one light is now working.
Playground equipment - sharp edges and holes have been repaired.
Beach area has been redone.
Roads have been graded.
Culvert pipe - pipe has been replaced with bigger pipe.
New Business
5-1
Lotowner requests
A request was made by Wayne and Brian Walker to consolidate Plat 1, lot 126
and lot 127. Lots are contiguous. Mark made the motion to approve, Harold
seconded. Motion carried.
A request was made for a variance on a building permit by Brother Bill Theiss. This issued was tabled until more information can be obtained.
5-2
Security
Discussed security issues from Labor Day weekend. Discussed plans for next
year.
5-3
Pool
Pool has been closed for the winter. Bob Welden to repair some minor cracks
in concrete.
5-4
Dam
Dam was inspected and a 2-year permit was issued.
The gate in the spillway will be opened November 1, 2009. It will be closed on January 2, 2010.
5-5
Newsletter
Fall newsletter was issued.
5-6
2010 Assessment
The decision was made to raise the annual assessment to $575. This will be
a $50 increase. The three issues that lot owners express the most concern
about are: pursuing the prosecution of lot owners who are violating restrictions,
increased security, improvements in the menu and hours of the restaurant during
the summer. Each of these concerns will require money to pursue. Sheila made
the motion to increase the annual assessment to $575. Mark seconded. The motion
carried.
5-7
Miscellaneous
Discussed new sign for Tanglewood entrance. Looked at drawing from Main Street
Signs.
Discussed the need for removal of two "for sale" signs on lot owner property.
Discussed the legal representation for the lake.
Asked for legal opinion regarding no boat sticker with paid assessment.
Mark made a motion that the meeting be adjourned at 7:00PM. Harold seconded.
The next meeting will be Wednesday, October 21, 2009, 4:30 PM at the lake office.